PROMPT is a Barwon Health web-based system enabling document control, maintaining a register of all documents and facilitating the sharing of documents with participating health services.
PROMPT Licensees acknowledge that PROMPT as a document sharing system, the documents lodged on its organisation libraries may be shared with other PROMPT Licensees.
"PROMPT Licensee" means the organisation which has entered into an agreement with Barwon Health for a licence to use the PROMPT system, to enable document control, maintenance of a document register, and to facilitate the sharing of documents with other licensees of the PROMPT system.
"your Organisation" means the PROMPT Licensee providing you with access to PROMPT in accordance with their licence agreement with Barwon Health.
"PROMPT User" means a person accessing or using the PROMPT system.
Barwon Health deals with all private information in accordance with the Barwon Health Privacy Policy.
The information contained in this privacy statement is supplementary to the Barwon Health Privacy Policy and applies to PROMPT only.
The information collected by PROMPT is used by Barwon Health for the purposes of providing and enhancing the delivery of PROMPT services, including system administration, evaluation, research and development, facilitating the sharing documents between participating health services, or otherwise as required or authorised under law.
Your personal information is accessible by your Organisation, which is responsible for organising individual log-in access to their PROMPT library. Your Organisation is solely responsible for the personal information it holds about you.
If you are a document owner or document author, your personal information (e.g. name, organisation, and email) is accessible to other PROMPT users who have access to that document. Your name on the document may be linked to your nominated email address, and other users of PROMPT may be able to send you an email by clicking on the email icon. This information is made available solely for the purpose of facilitating information exchange regarding the associated document(s) on PROMPT. All PROMPT Users must only use this information for its intended purpose and in compliance with all relevant laws and regulations.
Information collected will not otherwise be disclosed to a third party by Barwon Health without the written consent of the PROMPT Licensee, except where it is required or authorised by law.
The PROMPT system is located in a cloud hosted by third party service provider.
Barwon Health engages a third party support agent based in New Zealand in the delivery of the PROMPT services.
Please refer to the Barwon Health Privacy Policy for information on Data Security including personal information held by third parties, and the transfer of information outside of Australia.
If you wish to access, request correction or deletion of your personal information, your Organisation's PROMPT Administrator may be able to assist in the first instance.
Alternatively, you can apply to access or correct your information held by Barwon Health as set out in the Barwon Health Privacy Policy.
Barwon Health will investigate all reported concerns or complaints relating to breaches of privacy or mishandling of personal information as set out in the Barwon Health Privacy Policy.
Your concerns or complaints can be escalated through your Organisation's Prompt Administrator, or alternatively, by contacting Barwon Health at support@prompt.org.au